The Anatomy of a Virtual
Meeting
Like
the human body, a conference call will only function at top capacity when all
organs, limbs, and brain power are in sync. Whether you use client controlled features
or have our support professionals administer software operations, for smooth
running, every element of your webinar, audio, or video conference serves a
vital role.
The
speaker or person facilitating the virtual experience is essentially the
“brain” power, transferring information to the limbs and giving corporal
commands. The “head” is responsible for maintaining timing, creating decent
content, and interacting with the participants.
When you lead a
webinar, think beginning, middle, and end.
First
and foremost, know which of our features are applicable to your goal. Emphasize
from the beginning if you want feedback, encourage them to use certain
technology “lifelines” for communication throughout the meeting, and decide if
your ending will be open to Q&A time or maybe an invitation to email inquiries.
Attendees
may take advantage of our interactivity options; this is especially beneficial
when the group is large. Live voices, back and forth, can be impractical. When
this is the case, invite members to use technology solutions: email, live chat,
or IM. As for the one spearheading, use these aids to your benefit.
• Dedicated Operator
Prior
to the conference, figure out how many will be attending. This is important
because groups with more than 125 participants may require additional lines. When
setting up, dial in 5-10 minutes earlier using the Leader Code provided on the
back of your card and decide if your meeting should be recorded.
We
guarantee 24/7 assistance to ensure your virtual experience is optimum, but maintaining
transparency with your attendees by communicating our feature availabilities to
them will make for smooth anatomical function.
